Under certain conditions, FERPA allows educational institutions to disclose basic items of information that are not generally considered to be harmful or private, either generally or limited to specified persons for specified purposes.
The University of Arizona designates the following items as general directory information:
- Student’s name*
- Local/Residence Hall address*
- Home and/or Cell telephone numbers*
- Official university email address*
- Class standing/Classification
- Academic program (degree, major, minor)
- Dates of attendance
- Status (full or part-time registration)
- Degree(s) received
- Honors and awards received
- Participation in officially recognized activities
- Weight and height of members of athletic teams
The University of Arizona designates the following items as limited directory information:
- Student employment information (for example, title, pay rate, dates of employment) - Releasable by Human Resources to verify employment for students as well as employees (active and former) to potential employers, landlords, and companies that offer credit instruments (stores, banks, mortgage lenders).
- Date of birth* - Date of birth is released only to government agencies as required for matching student records.
- Photos or videos of students participating in public events – for example sporting events, concerts, theater performances.
Note: Student photos are part of a student's official record and must remain confidential at all times. Downloading or copying student photos is prohibited. Photos should be used for identification purposes, only.
*The noted (*) items above can be specifically restricted by the student through UAccess. It is the University employee’s responsibility to make sure there are no directory restrictions prior to releasing any student data as directory information.
Restricting Release of Information
The University may disclose to third-parties any student information that it has designated as directory information without student consent, as long as the student has not restricted such information from disclosure. Students must request such a restriction through UAccess, which will remain in effect unless and until the student releases the restriction. (For more information, see the tutorial.)
Students who have requested a restriction but wish to have specific directory information released in a specific circumstance may do so by providing a written authorization to the Office of the Registrar.
Requesting Directory Information
There are three avenues to request directory information. Submission of a request does not guarantee approval.
|Date Use Internal or External /Requestor Internal or External||Where to Request||Description & Direction of Request|
|External Requestor||Public Records||If a request is made by a third party source from outside the University, the requestor must make the request through the Coordinator for Public Records.|
|Internal Requestor||Office of the Registrar||If a request is made on behalf of a University department or a recognized University of Arizona Student Organization, the request can be made by submitting the following form: Request for Directory Information.|
|Solomon Amendment Request for Information||Office of the Registrar||Select the link to obtain a Solomon Amendment Request.|