Directory Information

The University of Arizona designates the following items as general directory information:

The University of Arizona designates the following items as limited directory information:

Student employment information (for example, title, pay rate, dates of employment) - Releasable by Human Resources to verify employment for students as well as employees (active and former) to potential employers, landlords, and companies that offer credit instruments (stores, banks, mortgage lenders).
Date of birth* - Date of birth is released only to government agencies as required for matching student records.
Photos or videos of students attending or participating in public events – for example sporting events, concerts, theater performances.

The university may release such information to anyone (general directory information) or to the specified persons (limited directory information) without student consent provided that the student has not requested a directory restriction.

Note: Student photos are part of a student's official record and must remain confidential at all times. Downloading or copying student photos is prohibited. Photos should be used for identification purposes, only.

*The noted (*) items above can be specifically restricted by the student through UAccess. It is the university employee’s responsibility to make sure there are no directory restrictions prior to releasing any student data as directory information.

Restricting Release of Information to Third Parties

Through UAccess Student Center, a student can restrict access to their:

Name*
Local/Residence Hall address
Home telephone number
Mobile cell telephone number
Official university email address

The items a student restricts will not appear as directory information or be released if requested.

This restriction will remain in effect unless and until the student releases the restriction.

Things to consider before restricting ALL information or name*

When a student restricts their name from directory information, their name will not appear in directory requests and will also:

NOT appear in the commencement bulletin (unless the Release Exception for the commencement bulletin is added in UAccess Student Center when requesting the restriction).
NOT be part of any other university publication (college newsletters, notices of awards, etc.)
NOT be provided when a third-party requests information or verification of the student’s attendance or degree earned at the university. This means that the university can not verify any record of the student's connection to the university.

Please note: a student can provide written authorization to release specific directory information in a specific circumstance, and for a specific period of time.

For example, if a potential employer or post-graduate program contacts the university to verify an undergraduate degree, that information would be provided if the student had already approved in writing the release of information in that scenario.

Learn more about how to manage access to student directory information:

manage FERPA/Directory Restrictions TUTORIAL

Requesting Directory Information

There are three avenues to request directory information. Submission of a request does not guarantee approval.

Date Use Internal or External /Requestor Internal or External	Where to Request	Description & Direction of Request
External Requestor	Public Records	If a request is made by a third party source from outside the university, the requestor must make the request through the Coordinator for Public Records.
Internal Requestor	Office of the Registrar	If a request is made on behalf of a university department or a recognized University of Arizona Student Organization, the request can be made by submitting the following form: Request for Directory Information.
Solomon Amendment Request for Information	Office of the Registrar	Select the link to obtain a Solomon Amendment Request.