For more information on Centrally Scheduled room capacities, Classroom Technology Services, Disability Resource Center and a list of Building Managers, please visit the Classroom Information page.
Event Request FormsClick or enter to reveal information below
Submit an Event Request Form.
Log in using the Webauth Login.
Click "Add New Event", select the appropriate Event Type (Department, Course), and enter the information for the specific date(s) and time(s) of the event(s).
To edit or cancel an existing event reservation, please log into the Event Request Form and update the event reservation. If the start date for the event has already passed, please contact Room & Course Scheduling at (520) 621-3313 or email@example.com for assistance.
Centrally Schedule Classroom RatesClick or enter to reveal information below
Centrally Scheduled Classrooms (CSC) are free to use by University Units (Academic Departments and Non-Academic Departments), unless money exchanges hands at the event. This includes donations, ticket sales, and fundraisers. The rates for those type of events are listed below:
|Price List:||Academic Rate*||Price List:||Non-Academic Rate**|
|Room Size||0-4 hour||After 4hrs||Room Size||0-4 hour||After 4hrs|
|S SCI 100||$85||$21.25/hr||S SCI 100||$150||$37.50/hr|
*Academic Unit is one that offers classes to students such as the Math Department
**Non-Academic Unit is one that does not offer classes to students such as Room & Course Scheduling.
Centrally Scheduled Classrooms (CSC) are free to use by Student Organizations for 1) two meetings per week in a 50 capacity or less room, 2) one meeting per week in a 51 capacity or more room. Student Organizations will be charged if they go over their allotted free usage of CSC or if money exchanges hands at the event. This does NOT include club dues. It does include donations, ticket sales, and fundraisers. The rates for those type of events are listed below:
|Price List:||Student Org|
|Room Size||0-4 hour||After 4hrs|
|S SCI 100||$100||$25/hr|
Room and Course Scheduling charges all Off-campus organizations a fee to use Centrally Scheduled Classrooms (CSC). The rates for those type of events are listed below:
|Room Size||0-4 hour||After 4hrs|
|S SCI 100||$350||$87.50/hr|
Please note that all off-campus organizations must contact Risk Management at (520) 621-1790 to provide proof of insurance before an event will be scheduled.
Ad Astra Event FormsClick or enter to reveal information below
Our Ad Astra Event Forms are available for testers this Spring 2018. If you would like to be a tester, please email firstname.lastname@example.org with your name and U of A email address. The forms will be launched for public use this Summer 2018. To begin using Ad Astra event forms, follow the steps below:
Download the Ad Astra Event Form Tutorial Guide by Room and Course Scheduling.
Log-in to our Cloud based Ad Astra Scheduling Software at the following website: https://www.aaiscloud.com/UArizona/Default.aspx
Begin navigating the Ad Astra Scheduling Grids to schedule classes and events after Open Scheduling
FAQClick or enter to reveal information below
Can I reserve a room for a student organization?
Student organizations (clubs) should schedule their own events following the approved process and guidelines. Departments should not reserve centrally scheduled rooms for student organizations.
My event will include a multimedia presentation; where should I indicate that on the request?
You can let us know in the "Additional Information"; box at the bottom of the request that you will need a high tech room. Once you receive confirmation of your reservation, you are responsible for contacting Classroom Technology Services (CTS) at (520) 621-3852. They will take care of unlocking the equipment in the room to make it available for your use. CTS may charge for the use of equipment; these fees are not included in any invoice sent by Room and Course Scheduling, and should be paid to CTS.
Why didn’t I get the room I asked for on my event request?
There are a few possible answers for this question. One reason this might happen is because the room already has a course or an event scheduled for that time. Another possibility is that the room you requested is too large or too small for the expected number of people attending your event. We always look for available rooms that are the right size to hold the number of people you are planning for.