For more information on Centrally Scheduled room capacities, Classroom Technology Services, Disability Resource Center and a list of Building Managers, please visit the Classroom Information page.
Event Request FormsClick or enter to reveal information below
Summer and Fall 2018 Event Requests
Note: On March 1, Room and Course Scheduling has launched a new event request platform called Ad Astra.This platform will allow you to see classroom availability for your event. You event request will be processed within 5-10 business days.
How to schedule a new event
- Request access to the event forms by e-mailing us at firstname.lastname@example.org with your UA Netid.
- Read the tutorial on how to navigate the site: UA RCS Ad Astra Event Form Tutorial Guide
- Log-in using your UA Netid and Temporary Password provided by RCS: https://www.aaiscloud.com/UArizona/Default.aspx
- Request your event with RCS. Please note, that we charge for events if money exchanges hands i.e. raffle tickets, entrance fees, donations recieved, etc. For room rates, please see tab below.
How to change/delete an existing event
- To edit or cancel an existing event reservation, please contact Room & Course Scheduling at (520) 621-3313 or email@example.com. Note, that if you cancel less than three days prior to a charged event, you will still be held financially responsible for the reservation.
Centrally Scheduled Classroom RatesClick or enter to reveal information below
Centrally Scheduled Classrooms (CSC) are free to use by University Units (Academic Departments and Non-Academic Departments), unless money exchanges hands at the event. This includes donations, ticket sales, and fundraisers. The rates for those type of events are listed below:
|Price List:||Academic Rate*||Price List:||Non-Academic Rate**|
|Room Size||0-4 hour||After 4hrs||Room Size||0-4 hour||After 4hrs|
|S SCI 100||$85||$21.25/hr||S SCI 100||$150||$37.50/hr|
*Academic Unit is one that offers classes to students such as the Math Department
**Non-Academic Unit is one that does not offer classes to students such as Room & Course Scheduling.
Centrally Scheduled Classrooms (CSC) are free to use by Student Organizations for 1) two meetings per week in a 50 capacity or less room, 2) one meeting per week in a 51 capacity or more room. Student Organizations will be charged if they go over their allotted free usage of CSC or if money exchanges hands at the event. This does NOT include club dues. It does include donations, ticket sales, and fundraisers. The rates for those type of events are listed below:
|Price List:||Student Org|
|Room Size||0-4 hour||After 4hrs|
|S SCI 100||$100||$25/hr|
Room and Course Scheduling charges all Off-campus organizations a fee to use Centrally Scheduled Classrooms (CSC). The rates for those type of events are listed below:
|Room Size||0-4 hour||After 4hrs|
|S SCI 100||$350||$87.50/hr|
Please note that all off-campus organizations must contact Risk Management at (520) 621-1790 to provide proof of insurance before an event will be scheduled.
FAQClick or enter to reveal information below
Can I reserve a room for a student organization?
Student organizations (clubs) should schedule their own events following the approved process and guidelines. Departments should not reserve centrally scheduled rooms for student organizations.
My event will include a multimedia presentation; where should I indicate that on the request?
You can let us know in the "Additional Information"; box at the bottom of the request that you will need a high tech room. Once you receive confirmation of your reservation, you are responsible for contacting Classroom Technology Services (CTS) at (520) 621-3852. They will take care of unlocking the equipment in the room to make it available for your use. CTS may charge for the use of equipment; these fees are not included in any invoice sent by Room and Course Scheduling, and should be paid to CTS.
Why didn’t I get the room I asked for on my event request?
There are a few possible answers for this question. One reason this might happen is because the room already has a course or an event scheduled for that time. Another possibility is that the room you requested is too large or too small for the expected number of people attending your event. We always look for available rooms that are the right size to hold the number of people you are planning for.