Schedule of Classes Resources & Tutorials

RCS Online Section Forms

To request access to the RCS Online Section Forms to be able to add, change and cancel section information, please have your department head or business manager send an email to rcshelp@email.arizona.edu.  The email should contain your name, U of A email address, and list all of the course subject prefixes for which you will need access.

RCS Email List

The RCScheduleNews email list is used by RCS to send information to department representatives for deadlines and new features in the Schedule of Classes as well as announcements about any upcoming training, informational or open lab sessions.  To be added to the email list please send an email to rcshelp@email.arizona.edu with your email address and your request to be added to the RCScheduleNews email list. Subscription to the email list is automatically granted when you gain access to the RCS Online Section forms, or if you are given UAccess provisioning to the Academic Department Scheduler or Department Scheduling Assistant roles.

RCS Ad Astra Access

Ad Astra is Room and Course Scheduling's Cloud based scheduled software. It allows you to view scheduling grids of all Centrally Scheduled Classrooms (CSC) and filter the spaces by capacity, building, and classroom type. To request access to be able to view classroom schedules of all CSC spaces, please have your department head or business manager send an email to rcshelp@email.arizona.edu.  The email should contain your name and U of A email address.

UAccess College/Department Class Scheduler role

This role will allow the user to edit section information directly in UAccess during the open scheduling periods, essentially emulating the access of an RCS employee.

To gain access to the College/Department Class Scheduler role:

1. Navigate to UITS Workshops . Under the heading of UAccess Student, select the “Managing the Schedule of Classes” link.
   1. Follow the link to the UAccess Learning environment and enroll in one of the listed classes. Please note that this is an in-person training session that lasts about 2.5 hours.
2. Once you’ve attended the training session, submit a request using the UAccess Provisioning Tool
   1. Enter your netID in the “Subject User NetID” field, and select the most appropriate department approver for your request using the magnifying glass next to the “Approver NetID” field.
   2. In the “Type of Request” field, select “Access Needed for Job Duties”. Select an appropriate response for the “Reason for Request” field. Use the text field below to explain your business need.
   3. Click “Select Access/Roles”. In the “System” field, select “UAccess Student – Campus Users”. In the “Subject Area” field, select “Room and Course Scheduling”.
   4. Review the text in the “Job Duties for these roles” field, and make updates or clarifications if necessary.
   5. Select the College/Dept Class Scheduler role. In the “Row Level Security” field that appears below your selected role, specify the subject prefix(es) for which you will need access and click “Save Selections”.
   6. If any roles in other areas are needed, you can continue adding roles to the request by clicking “Select Access/Roles”. When all needed roles have been added, click “Save Request”.

Once you have completed the workshop and the request has been submitted, access is usually granted within the next 2-3 days.

UAccess College/Department Scheduling Assistant role

This role will allow the user to edit basic information about a section directly in UAccess such as instructor information and enrollment capacities.  All functionality available in this role is included in the College/Department Class Scheduler role, so an individual should not be given access to both roles.  

To gain access to the College/Department Scheduling Assistant role:

1. Contact rcshelp@email.arizona.edu to schedule a one-on-one training session to review the access you are requesting. This training session usually takes about 30 minutes.
2. Once you’ve attended the training session, submit a request using the UAccess Provisioning Tool
   1. Enter your netID in the “Subject User NetID” field, and select the most appropriate department approver for your request using the magnifying glass next to the “Approver NetID” field.
   2. In the “Type of Request” field, select “Access Needed for Job Duties”. Select an appropriate response for the “Reason for Request” field. Use the text field below to explain your business need.
   3. Click “Select Access/Roles”. In the “System” field, select “UAccess Student – Campus Users”. In the “Subject Area” field, select “Room and Course Scheduling”.
   4. Review the text in the “Job Duties for these roles” field, and make updates or clarifications if necessary.
   5. Select the College/Dept Scheduling Assistant role. In the “Row Level Security” field that appears below your selected role, specify the subject prefix(es) for which you will need access and click “Save Selections”.
   6. If any roles in other areas are needed, you can continue adding roles to the request by clicking “Select Access/Roles”. When all needed roles have been added, click “Save Request”.
3. Once you have completed the training session and the request has been submitted, access is usually granted within the next 2-3 days.

To gain access to a new department for your existing Room and Course Scheduling role:

1. Submit a request using the UAccess Provisioning Tool .
   1. Enter your netID in the “Subject User NetID” field, and select the most appropriate department approver for your request using the magnifying glass next to the “Approver NetID” field.
   2. In the “Type of Request” field, select “Access Needed for Job Duties”. Select an appropriate response for the “Reason for Request” field. Use the text field below to explain your business need.
   3. Click “Select Access/Roles”. In the “System” field, select “UAccess Student – Campus Users”. In the “Subject Area” field, select “Room and Course Scheduling”.
   4. Review the text in the “Job Duties for these roles” field, and make updates or clarifications if necessary. Be specific as to whether you will still need access to your current prefix(es),  or whether that prefix access can be replaced by your new prefix(es).
   5. Select the Row Sec – Row-Level Security Only checkbox. In the “Row Level Security” field that appears below each of your selected roles, specify the subject prefix(es) for which you will need access and click “Save Selections”.
   6. If any roles in other areas are needed, you can continue adding roles to the request by clicking “Select Access/Roles”. When all needed roles have been added, click “Save Request”.

Once the request has been approved by your APL and by RCS, your access is usually updated within the next 2-3 days.

To remove access to the Room and Course Scheduling roles:

1. Submit a request using the UAccess Provisioning Tool .
   1. Enter your netID in the “Subject User NetID” field, and select the most appropriate department approver for your request using the magnifying glass next to the “Approver NetID” field.
   2. In the “Type of Request” field, select “Access No Longer Needed”. Select an appropriate response for the “Reason for Request” field, and choose an Effective Date on which the access should be removed. Use the text field below to explain your business need.
   3. Click “Select Access/Roles”. In the “System” field, select “UAccess Systems – Access Removal”. In the “Subject Area” field, select “UAccess Student – Campus Users”.
   4. All roles on this page are in alphabetical order. Scroll down to the two Room and Course Scheduling roles, select the role that needs to be removed, use the “Row Level Security” field just below the role to enter the removal date, and click “Save Selections”.
   5. If any roles in other areas need to be removed, you can continue adding roles to the request by clicking “Select Access/Roles”. When all roles to be removed have been added to the request, click “Save Request”.
2. Once the request has been received and approved by the APL, the UITS security team will remove access on the date provided in step 1B (if the date for removal has passed by the time the UITS security team receives the request, access will be removed as soon as possible).

Spring 2019 and Winter18-19 

Open Scheduling will take place May 1, 2018 to August 1, 2018. 

• Priority Scheduling requests are due July 1, 2018.

Updated Fall 2019 and Summer 2019

Open Scheduling will take place October 1, 2018 to January 7, 2019. 

• Priority Scheduling requests are due December 7, 2018.

We encourage everyone to drop in to RCS Open Labs for help with the Course Catalog, Schedule of Classes, and Event Scheduling. Please feel free to drop in and recieve one-on-one training. After our Open Labs, you are welcome to stay the rest of the day in our collaborative work area and ask questions as you fill out our forms or schedule your classes during Open Scheduling. 

RCS Office Hours will take place will be held daily (except on University Holidays) at the following times in M LNG 347: 

• Monday: 11-11:50 am

• Tuesday: 8 - 8:50 am

• Wednesday: 11-11:50 am

• Thursday: 8 - 8:50 am

• Friday: 11-11:50 am