Student:

The individual who initiates the petition process.

Responsibilities:

• Obtain the required petition form. Legibly and completely fill out the petition form.
• When necessary, meet with a faculty member, advisor, or Dean to further discuss the nature of the peititon.
• Supply any documentation that would support the petition request. (see also instructions for supporting documentation.)
• Take your completed petition, along with all documentation, to your academic college Dean for processing and forwarding to the Office of Registration and Transcripts in Administration, room 210.
• During the review process, a timely response is expected to any request by the University General Petitions Committee to supply additional information.
• If your petition is denied, you may contact the University General Petitions office to schedule an appointment with the Committee chair if you feel you deserve redress to the decision of the Committee. The phone number is 626-5896.

College Dean:

The Dean of the student's college will review the petition before it is sent to the Office of Registration and Transcripts.

Responsibilites:

• Read the student's petition completely, in a timely manner. If necessary, meet with the student to further discuss the nature of the petition.
• Confirm that all required documentation is attached.
• Give a recommendation for approval, for denial, or for consideration. Any comments added will be taken into consideration by the Committee.
• Attach additional documentation which may be available regarding the student's request.
• Sign and date the petition.
• Forward petition to the Office of Registration and Transcripts, Administration, room 210.

Office of Registration and Transcripts:

Staff members within the Office of Registration and Transcripts assist in the General Petitions process.

Responsibilites:

• Receive the General Petitions directly from the college Dean's office.
• Research and provide any additional documentation that may pertain to the petition. For example, attach a photocopy of the official grade sheet and/or copy of the Change of Schedule (drop/add) form to the petition. A transcript is always attached.
• Forward the General Petition with any additional documentation to the University General Petitions Committee.
• Receive and process the reviewed petitions after a final decision has been made.

University General Petitions Committee and Committee Chair:

A committee comprised of University teaching faculty who review and render decisions on General Petitions. Names of members of the Committee are kept confidential and members do not meet or communicate with students in the petition process.

Committee Chair:

The head of the General Petitions Committee.

Responsibilites include, but may not be limited to:

• Fulfill responsibilities of a committee member.
• Receives completed petitions from the Office of Registration and Transcripts.
• Contact the student if additional information is needed.
• Circulate the petitions to the Committee members so they can record their vote and indicate a reason which supports their vote.
• Notify the student by email of the Committee's decision.
• Return reviewed petitions to the Office of Registration and Transcripts for processing.
• Try to prevent recurrence of errors made when a petition is approved based on University error.
• Appoint new members to the Committee with the approval of the Vice President for Instruction.

Committee member's responsibilities: 

• Completely read a student's petition, including any supporting documentation.
• Give recommendation (for approval or denial) taking into consideration supporting documentation and recommendation of the Dean.
• Return the petition to the University General Petitions Committee Chair.

Course instructors and medical personnel all play important roles in the petition process. See supporting documentation for additional information.