Diploma Facsimile and Notarization Services

Carol W. Carpenter
Graduation Services
Computer Center, Room 337
Phone: (520) 621-6056
Fax: (520) 621-1008

Office Hours: M-T-W, 8AM TO 1:30PM

Note: Notarization & facsimile services are available only for degrees awarded by the University of Arizona. Only the University of Arizona is qualified to notarize awarded degrees on diplomas, diploma copies, and official transcripts. Any submitted document will be compared to our official transcript for degree verification.

FACSIMILES:

A facsimile is a notarized document similar to a diploma. Application for Facsimiles (free Acrobat Reader required for download) can be made in person, or by sending the form by fax or mail to Carol Carpenter at the address on the form.  Facsimiles cost $6 per copy.  Payment may be made by check or money order made out to The University of Arizona, or by providing a Visa or Master Card number and expiration date.  Processing of facsimiles requires a minimum of three working days.  Please provide a complete mailing address to which the facsimile may be sent.
(Please note: by facsimile, we do not mean "fax".  The University does not fax copies of diplomas.)

NOTARIZED OFFICIAL TRANSCRIPTS:

To have a University of Arizona transcript notarized, first obtain an official copy of your transcript from the Transcript Office in Room 210, Administration Building.  If ordering the transcript in person, please bring the sealed transcript to Carol W. Carpenter.  If you are ordering the transcripts by mail, make sure to notify the Transcript Office that you need an official transcript forwarded to Carol for notarization.  The process requires a minimum of three working days.  There is no charge for notarization.

NOTARIZED DIPLOMAS:

If you are providing a copy of your U of A diploma to be notarized, there is no charge for our notary services, which require a minimum of three working days to verify the degree and process the notarization. You may fax a copy of your diploma to Carol Carpenter at 520.621.1008, or bring a copy to the Computer Center, Room 337.

If you need to order a brand new U of A diploma to be notarized, the charge is $35 per diploma, which takes approximately two weeks to arrive in our office from the printer for notarization.  Further details are available under Diploma Replacement.

NOTARIZATION OF TRANSCRIPTS AND DIPLOMAS FOR INTERNATIONAL PURPOSES:

University of Arizona transcripts and diplomas that need notarization or the apostile from the Arizona Secretary of State require additional fees payable by check or money order to the Secretary of State at $3 per document.  Payment should be submitted to Carol W. Carpenter, who will forward it along with the documents to the Arizona Secretary of State on your behalf, OR the student may pick up the notarized documents from Carol and take them to the Arizona Secretary of State's Tucson or Phoenix office.

Some countries also require documents to be processed through their consulate or embassy in the United States and/or the US State Department. It is the responsibility of the student to provide appropriate payments, postage or prepaid mailer for forwarding the documents, and the correct address of the consulate to this office, so that our notarized documents may be processed. Several weeks may be required for this process to be completed.

For more information on any of the above, please contact Carol W. Carpenter (see phone and office hours above).