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Grading Policy Manual
University Academic Grading Policies: Publicly
Posting Final Grades
It is a violation
of the Family Educational Rights and Privacy Act of
1974 (FERPA) to publicly post grades by either by the student's name, institutional student identification
number, or social security number without first having obtained the student's written permission.
This applies to web sites and grade sheets left with
office staff, as well as to the more traditional posting sites as bulletin
boards and office doors.
Instructors and others who post grades
should use a system that ensures FERPA requirements are met. Recommended methods
include the following:
- Obtaining the student's un-coerced written
permission;
- Using randomly assigned code words or numbers that only the
instructor and the student know, and post in an order that is not
alphabetical; and
- Obtain from the student, a self-addressed stamped
envelope with which to mail the enclosed grade(s), and related
evaluations. Post cards are considered poor form.
When posting grades, FERPA prohibits using any four consecutive digits of the social
security number or institutional student identification number as an ID.
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