Grading Policy

Current Grading System--Link to the Catalog Policy

Grade and Unit Summary Report

The Grade and Unit Summary report aids academic departments in analysis of the number of units taught and distribution of grades within those units. The Grade And Unit Summary report is available through UAnalytics on the Student dashboard and the Class Enrollment page.

Grade Rosters and Reporting Final Grades

Grade rosters are available to instructors through Instructor Center on reading day in Fall and Spring and on the last day of class for dynamically dated classes or classes in winter and summer.

All courses offered for credit shall include either a final examination given at the regularly scheduled final examination time or a summative assessment (e.g., portfolios, essays, project reports). Once the examination schedule is printed, no changes are permitted. All forms of examination (quizzes, take-home tests, etc.) are prohibited on any scheduled class or reading day during the calendar week in which regularly scheduled final exams begin.

Official Grade rosters must be posted in UAccess Instructor Center no later than 48 hours after the final examination is held.

"Blank" Grades: If grades for an entire class are not received by the final grading deadline, or if there are no final grades indicated on the Official Grade Roster, all students in the class will be left blank. Prior to 2002, students were awarded the temporary "Y" grade.

Failing Grades and Reporting the Last Date of Attendance: The Department of Education requires the Office of Scholarships and Financial Aid to report the last date of attendance for failing grades. See the "Instructor FAQ for Last Date of Attendance" attachment below for more information, including instructor grade roster instructions.

Publicly Posting Final Grades:

It is a violation of the Family Educational Rights and Privacy Act of 1974 (FERPA) to publicly post grades by either by the student's name, institutional student identification number, or social security number without first having obtained the student's written permission. This applies to web sites and grade sheets left with office staff, as well as to the more traditional posting sites as bulletin boards and office doors.

Instructors and others who post grades should use a system that ensures FERPA requirements are met. Recommended methods include the following:

  • Obtaining the student's un-coerced written permission;
  • Using randomly assigned code words or numbers that only the instructor and the student know, and post in an order that is not alphabetical; and
  • Obtain from the student, a self-addressed stamped envelope with which to mail the enclosed grade(s), and related evaluations. Post cards are considered poor form.

When posting grades, FERPA prohibits using any four consecutive digits of the social security number or institutional student identification number as an ID.

Instructor FAQ for Last Date of Attendance

Grades for University-Wide House-Numbered Courses--Link to the Catalog Policy

Grade Replacement Opportunity--Link to the Catalog Policy

University Grading Systems--an historical record of grades and their values

Administrative Drops/Reinstatements

Instructors provide students with written statements of their own policies with respect to absences.  Excessive or extended absence from class is sufficient reason for an instructor to administratively drop a student from the course.

Undergraduate Students

Prior to the end of the 2nd week of classes in Fall/Spring (see Dates & Deadlines for shorter terms), the course will be deleted from the student's permanent record.

An administrative drop in weeks three through ten of Fall/Spring (see Dates & Deadlines for shorter terms) will result in the grade of W, regardless of whether the student is passing at the time.

Administrative drops will not be processed after the tenth week of the semester.

Graduate and Professional Students

Prior to the end of the 4th week of classes in Fall/Spring (see Dates & Deadlines for shorter terms), the course will be deleted from the student's permanent record.

An administrative drop in weeks five through ten of Fall/Spring (see Dates & Deadlines for shorter terms) will result in the grade of W, regardless of whether the student is passing at the time.  A grade of W or E may be awarded for an administrative drop processed after the tenth week of class.

Administrative Reinstatement

When instructors administratively drop students from a class, they may administratively reinstate those students in the same class until the last day of classes for the term.  The instructor must request the Administrative Drop/Reinstatement using the Notify Registrar button located on the class roster.