Section II.
ACCESS
TO STUDENT EDUCATION RECORDS BY STUDENTS AND ELIGIBLE PARENTS
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| A. |
Who May Have
Access; How This is Determined; What Records Are Kept; Copying Charges
Students and parents of dependent students have the
right to inspect and review all education records as defined by the Act,
except for those records enumerated in the denial of access section of
this manual.
Information concerning the types and locations of The University of
Arizona education records is found in Appendix
I.
Consult this appendix for information on type, kind,
location, and responsible records keeper. The University reserves the right to change the copying fees
stated in this manual. There
is no charge for searching, processing, or review.
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| B. |
Procedures and Forms for Access to Education Records Other than Transcript
Information
If a student or the parent of a dependent student
wishes to obtain access to a portion of the education records (other
than a transcript), the Access to Education Records Form (listed under Appendix
II.2) must be used. For convenience, these forms are located in the Office of the Registrar, the Dean of Students' Office, and the
Office of the Dean of the Graduate College.
To complete the access process, use the following
guidelines:
- The manual should be read and records requested on the Access
to Education Records Form. (Refer to Section III and
Appendix I of this manual for guidance.)
- Submit the Access to Education Records Form to the appropriate record keeper. Photo identification will be required of the
student or the
parent.
- The record keeper obtains the requested records and reviews the
eligibility of those records for access.
- In accordance with the Act, the University has a maximum of
forty-five days to complete a response.
- The record keeper schedules an appointment with the student or
the parent for review of the records. The University reserves the right to schedule appointments for
review of education records at the mutual convenience of the student and
the reviewing office. The
review of the records is to take place on the University of Arizona
campus; requests for exception to this practice will be reviewed and
decided by the appropriate record keeper.
- The record review takes place at the appropriate office. The record keeper completes the bottom portion of the Access
to Education Records Form
and keeps it as documentation of their review.
- The University will provide copies of education records, other
than University of Arizona transcripts, to the student for a charge of
$1.00 per page, except for the following situations where the University
reserves the right not to provide copies:
- The student/parent lives within commuting distance of the
University.
- The student has an unpaid financial obligation to the University.
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| C. |
Transcripts
If the student requires an
official copy of The University of Arizona transcript, an Official
Transcript Request must be completed. Requests are sent to the Office of
the Curriculum and Registration with the applicable transcript fee. Requests may not be honored if the student’s financial
account at the University is delinquent, or if there is an unresolved
disciplinary action against the student. |
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