Compliance Manual Family Educational Rights and Privacy Act of 1974 (FERPA): Appendix II -- Information for Parents
SPECIAL INFORMATION FOR THE PARENTS OF UNIVERSITY STUDENTS
The Family Educational Rights and Privacy Act (FERPA) allows students access to their educational records and limits the ability of others to access those records, except as authorized by law.
The University of Arizona is required, and fully intends, to support this law. The following will provide you, as parents, with information regarding the University’s policies for the protection of your rights and the rights of your son or daughter with respect to their educational records.
- An education record includes any information or data recorded in any medium, including but not limited to, handwriting, print, tapes, film, e-mail, microfilm, and microfiche, which is directly related to a student and maintained by the University or by a person acting for the University.
- Certain education records are excluded or limited by the Act.
- A student includes any individual who is officially registered and in attendance or has been officially registered and in attendance at The University of Arizona.
- Directory Information - The University designates the following categories of student records information as Directory Information: student’s name, date of birth, local/residence hall address, local/residence hall telephone number, official university electronic mail address, college, class standing/classification, academic program (degree, major, minor), dates of attendance, status (full or part-time registration), degree(s) received, honors and awards received, participation in officially recognized activities, and weight and height of members of athletic teams. The University without the consent of the student may disclose directory information unless the student has restricted the release of this information.
- The University informs students of their rights under FERPA via the Student Handbook published annually by the Office of the Registrar and via the online Schedule of Classes.
- The financial records and related statements of parents do not have to be disclosed to the students. The University reserves the right to disclose such records to the student if the University deems it appropriate.
- The University will obtain a signed and dated written consent from the student before it discloses personally identifiable information from the student’s education records, except as authorized by law.
If you are the parent/s of a dependent student and meet the requirements of Section 152 of the Internal Revenue Code of 1986, you may examine your son or daughter’s education record without their consent. You must read, complete and submit the Access to Student Education Records by Parents of Dependent Students form to the Office of the Registrar. Please make copies of this form, as one must be submitted for each term in which you wish to have access to your son or daughter’s records.
Related FERPA links
- FERPA Training (web course)
- Student Records Privacy Guidelines, Office of the Registrar
- UA Policies & Procedures
- Family Policy Compliance Office -- U.S. Department of Education
- Protecting the Privacy of Student Records (Guidelines for Education Agencies) -- U.S. Department of Education, National Center for Education Statistics
- FERPA and Campus Safety (From the National Association of College and University Attorneys) -- Office of the General Counsel
- The Family Rights and Privacy Act: 7 Myths - and the Truth -- The Chronicle of Higher Education