Business Rules for Adding, Modifying and Deleting a Special Course Fee

Form Link, the electronic course routing system, supports the addition, modification, and deletion of special courses fees equal to or less than $100.
 
ADDING, MODIFYING OR DELETING A SPECIAL COURSE FEE GREATER THAN $100.
 
For special course fees greater than $100, ABOR approval is required. This is an annual process and the ABOR Special Class Fee/Deposit Request Form should be submitted in addition to the process described below.  The annual deadline for fees greater than $100 is October 1st.  Also required by October 1st is the  submission of the  ABOR Special Class Fee/Deposit Request Form  to the Office of the Provost at: bmarti@email.arizona.edu. The earliest effective date for fees approved by ABOR is the following fall semester.  
 
Special course fee  requests equal to or less than $100, to be effective the following Fall or Summer term, must be received by the Office of the Registrar no later than November 15th.
 
Special course fee  requests equal to or less than $100, to be effective for the following Spring term, must be received by the Office of the Registrar no later than May 15th.
 
Please contact Barbara Martinez, administrative contact for the University of Arizona Fees Committee, at 626-4099 or bmarti@email.arizona.edu, with any questions.
 
ADDING, MODIFYING OR DELETING A SPECIAL COURSE FEE LESS THAN OR EQUAL TO $100.
General Guidelines
 
Requires submission of a Special Class Fee/Deposit Request Form when any of the following occur:
  1. a new course fee, equal to or less than $100,  is requested
  2. a course with an associated special fee changes course number
  3. a new crosslisted courses is added
  4. a crosslisted course is deleted
  5. a course changes home department
  6. a co-convened 400-level or 500-level is added to an existing course
  7. a co-convened 400-level or 500-level is deleted
  8. when a change to an approved fee amount is requested
  9. when a special course fee is to be deleted
Submission Instructions:  Submission of a Special Course Fee Form is a two step process.
 
  1. Fill out the form completely using Microsoft Word.
  2. Save the form as a webpage.
Step Two - Complete the Proposed Course Modification form found at Form Link under UA Forms.
  1. Enter the appropriate catalog number in the space provided.
  2. Select Search for Course(s).
  3. Select the appropriate record to be modified.
  4. Enter the initiating department or committee name
  5. For Indicate changes to Catalog Entry below paste HTML source code in the blank area. See instruction below for Office 20031 or Office 20072.
  6. Enter desired effective term. The effective term may be changed if forms are not approved by the appropriate deadline.
  7. Provide an explanation for the desired addition, change, or modification in the space provided.
  8. Save the completed form.
  9. Route the completed form based on the routing template below. Be careful to apply the appropriate routing status/action to each signatory.
Full text of the Special Class Fee/Deposit Request Form will appear in the Form Link Course Modification form and be visible and printable to all individuals in the route. To print a hard copy, route to yourself first and print a hard copy.
 
Routing Requirements:
Routing Office Person Routing Status/Action
1. Office of Course Approval Sandra Gonzales Approve/Deny/Reroute
2. University Fees Committee Signatory Barbara Martinez Approve/Deny
3. Department head of initiating department   Approve/Deny
4. Department head of crosslisted course(s)   Approve/Deny
5. College dean or authorized designee   Approve/Deny
8. Office of Course Approval Sandra Gonzales Modify Course
The Form Link application relies on the ability of the course initiator to convert a syllabus document to a web page, view and copy the source code then paste into the Form Link form to be routed for approval by various departments/colleges/etc. This allows everyone who views and approves the form to see the special fee document in a readable format for judging the appropriateness of the requested fee.
 
1 For form initiators using Office 2003. 
1.  Open the Special Class Fee/Deposit Request Form.  
2.  Choose File - Save As, and then select Save as type: Webpage.  The computer screen will now display the webpage view.
3.  Choose View. Select Source from drop-down menu.
4.  You can now Select All under EDIT. Copy and paste the source code into the Indicate changes to Catalog Entry below blank area.
2 For form initiators using Office 2007. Open your completed Special Class Fee/Deposit Request Form.
1.  Open the completed Special Class Fee/Deposit Request Form.
2.  Click the Microsoft Office Button and then select Save As or Other Formats.
2.  In the Save as type list, select Web Page (*.htm;.html* ) format and Save.
4.  Open the web page just saved in a browser window. Internet Explorer is preferred. Fire Fox will not return the same HTML code.
5.  Click the Page menu, and then click View Source.
6.  Select All, copy, and paste the source code into the Indicate changes to Catalog Entry below blank area.